This handbook has been created to help guide students and supervisors through the FWS program. If you have any questions you should contact the Division of Student Services.
Click here to find out important information on upcoming job fairs and orientation dates for students and supervisors.
Pay Schedule Please note: if you submit your timesheet after 4:30 the day it is due, you will not be paid until the next pay period.
All Federal Work Study Students are paid at a rate of $8.50 per hour.
For assistance with your cover letter, resume, and job interview skills please contact the Student Services Specialist in the Division of Student Services.
A list of all on campus and off campus job descriptions. This does not mean the job is available. You will need to contact the Division of Student Services for more information.
Click Here for a list of community organizations that KVCTC partners with for FWS community service as well as to important information for employers.
Federal Work-Study (FWS) is a financial aid program that allows you to work on-campus or with approved community service off-campus employers to earn money to pay for college expenses. FWS is not a grant (you must work to earn it), and it is not a loan (you don't have to repay it). Being awarded FWS with financial aid can help you become eligible for part-time jobs, both on- and off-campus, that they may not have otherwise been eligible for. Employers love hiring work-study students! The FWS program encourages employment in community service and in fields related to your major of study.
There are many benefits to having a FWS position. Here are just a few highlights…
Eligibility is determined based on the information that is provided on the Free Application for Federal Student Aid (FAFSA). There are many factors that contribute to eligibility for FWS, but the most important criteria to meet in order to even be considered are:
Once you have completed your FWS job application, you will be contacted shortly the Work Study Coordinator regarding eligibility. If you are eligible, you will be asked to attend our Work Study Job Fair, where you will be interviewed by all Work Study Supervisors. If after the interview you are offered the position by the on-campus department or approved off-campus community service agency, you will need to attend the Orientation Session. The following forms will be completed at Orientation:
Once these forms have been completed, you are officially able to start working. Connect with your new supervisor at that point to confirm your start date and work schedule.
No, your FWS earnings will not be provided to you in a lump sum in advance. Just like in any other job, you will earn your FWS funds and only be paid for the hours you have worked.
No, your FWS earnings will not automatically be applied towards any account balance you have with KVCTC. Instead, you will receive a paycheck for all of the hours you have worked. After receiving your paycheck, you can then choose to make payments on your student account if a balance has accrued.
Rather than KVCTC applying your FWS earnings towards your student account, you will receive your earnings in the form of a paycheck. You can use your paycheck earnings to pay for other educational expenses (i.e., books, transportation, food, rent, personal expenses, etc.).
Paychecks will be sent out on the 15th and 30th or 16th and 31st of each month. If you wish to sign up for direct deposit you will need to complete the appropriate paper work at your orientation session. If you do not opt in to direct deposit, your check will be mailed to your mailing address on file.
All students will earn $8.50 per hour.
The amount of money that you earn cannot exceed your total FWS award. This information will be provided to you by the Work Study Coordinator. You can calculate the number of hours a week you can work by following the instructions below:
This will give you the number of hours per week you will need to work in order to earn your award each semester. Your award is broken into two semesters in order to help you budget your earnings.
Total Award $2000
Award for semester $1000
Pay Rate $8.50 per hour
$1000 ÷ $8.50 = 117.63 hours
117.65 hours ÷ 12 weeks = approximately 9.81 hours per week a student will need to work in order to earn the full award during the academic school year.
You can use this formula anytime during the year to figure out how many hours you need to work. This is also especially helpful if you are starting your FWS position mid-semester.
Some students may choose to work more hours per week in order to receive a larger paycheck. In this case it is important for the student to remember that he/she will be earning his/her FWS award a lot quicker and will most certainly earn their full award before the end of the academic school year. Students are allowed to work up to but not more than 20 hours a week during the academic year.
When you have earned your entire award your FWS position ends and you must stop working.
If you do not earn your entire fall semester award, the balance will be carried over and added to your spring semester, assuming you are enrolled and maintain eligibility. However, any unused award at the end of spring semester will be forfeited.
FWS students are a huge asset to the college and community, and provide exceptional services throughout the year. FWS students are expected to act professionally and with integrity in their position. Students are expected to show up on time when scheduled to work, and to perform their job duties as defined by their supervisor. If you are ill, you are expected to call your supervisor with as much notice as possible. Arranging for other “time off” should be requested with your supervisor as soon as possible.
Students are not permitted to work during breaks unless specific arrangements have been made with your supervisor and the Work Study Coordinator.
If you are not hired for a FWS job don't be discouraged. You will be placed on our waiting list and should a position become available, the Work Study Coordinator will contact you.
Yes, FWS earnings are considered taxable income. However, you are FICA tax exempt. The Payroll Department will send each student a W-2 by January 31st each year highlighting their earned income and taxes paid. Unlike the money you earn from non-FWS employment positions, your earnings will not be used to determine your financial need when filing the FAFSA the following year.
When completing your Free Application for Federal Student Aid (FAFSA) for the next academic school year, you will be asked to report FWS earnings. The U.S. Department of Education excludes these earnings from your total earned income when determining your financial need. This is a major benefit of having and using your FWS award.
Please contact James McDougle
or Jodi Johnston j
located in the Division of Student Services Room 012