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Federal Work Study Program

Overview

Federal Work-Study (FWS) is a financial aid program that allows a student to work on-campus or with approved off-campus community service employers to earn money to pay for college expenses.  FWS is not a grant (you must work to earn it), and it is not a loan (you do not have to repay it).  Being awarded FWS with financial aid can help you become eligible for part-time jobs, both on-and off-campus, that you may not have otherwise been eligible for. The FWS program encourages employment in community service and in fields related to your major of study. For more information, please contact James McDougle This email address is being protected from spambots. You need JavaScript enabled to view it.  or Jodi Johnston This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 


Steps to Apply for a FWS position

FWS Student and Faculty Manual

Upcoming Events for FWS

Pay Schedule and Pay Rate

FWS Forms

Job Postings

FWS Community Services

Frequently Asked Questions

 


 

Steps to Apply for a FWS position

  1. Apply for admission to KVCTC.
  2. Complete the FAFSA by April 15. Be sure to include the KVCTC code 040386.
  3. Register for 6 or more credit hours.
  4. Submit a FWS application and attach an updated copy of your resume by June 30th.

FWS Student and Faculty Manual

This handbook has been created to help guide students and supervisors through the FWS program.  If you have any questions you should contact the Division of Student Services.

Work Study Manual 

Upcoming Events for FWS

Click here to find out important information on upcoming job fairs and orientation dates for students and supervisors. 

Pay Schedule and Pay Rate

Pay Schedule  Please note:  if you submit your timesheet after 4:30 the day it is due, you will not be paid until the next pay period. 

All Federal Work Study Students are paid at a rate of $8.50 per hour. 

FWS Forms

Job Request

Student Application

Work Assignment Agreement

Time Sheet

Confidentiality Agreement

For assistance with your cover letter, resume, and job interview skills please contact the Student Services Specialist in the Division of Student Services. 

Job Postings

A list of all on campus and off campus job descriptions.  This does not mean the job is available.  You will need to contact the Division of Student Services for more information. 

FWS Community Services

Click Here for a list of community organizations that KVCTC partners with for FWS community service as well as to important information for employers.

Frequently Asked Questions

What is Federal Work-Study?

What are the benefits of Federal Work-Study? 

Am I eligible for Federal Work-Study?

I have completed my FWS employment application, now what?

Can I receive my Federal Work-Study earnings in advance?

Can KVCTC apply my Federal Work-Study earnings toward any balance I have on my student account?

What can I used my paycheck for?

When and how am I paid?

What is the pay rate for Federal Work-Study positions?

How many hours can I work in my Federal Work-Study position?

What happens when my Federal Work-Study award is exhausted?

What if I do not earn my entire Federal Work-Study award?

What is expected of me in my Federal Work-Study job?

Can I work during break periods?

What if I am not awarded a Federal Work-Study job?

Are Federal Work-Study earnings considered taxable income?

How do I report my Federal Work-Study earnings on my FAFSA? 

Who can I contact if I have Federal Work-Study questions?

 

What is Federal Work-Study?

Federal Work-Study (FWS) is a financial aid program that allows you to work on-campus or with approved community service off-campus employers to earn money to pay for college expenses. FWS is not a grant (you must work to earn it), and it is not a loan (you don't have to repay it).  Being awarded FWS with financial aid can help you become eligible for part-time jobs, both on- and off-campus, that they may not have otherwise been eligible for. Employers love hiring work-study students!  The FWS program encourages employment in community service and in fields related to your major of study.

What are the benefits of Federal Work-Study?

There are many benefits to having a FWS position.  Here are just a few highlights…

  • Convenience - When working in a FWS position, typically you can schedule work hours between classes and activities!
  • Mentoring - By working in a FWS position, you will become very connected to many faculty and staff.  Networking with these college constituents and/or off-campus employers can only benefit you. 
    • Flexibility – We understand that you are here to learn first.  Therefore, most supervisors are flexible with work schedules, especially during difficult times like midterms and finals!
    • Variety - There are many different kinds of jobs available! 
    • Experience - Working in a FWS position is a great resume builder!  If you want to appear more marketable after graduation, having campus employment on their resumes will demonstrate responsibility and leadership! 
    • Financial Assistance – You can use the money that is earned from FWS positions to help pay for extra costs that accrue while attending KVCTC, such as books, transportation, food, rent, personal expenses, etc.

Am I eligible for Federal Work-Study?

Eligibility is determined based on the information that is provided on the Free Application for Federal Student Aid (FAFSA).  There are many factors that contribute to eligibility for FWS, but the most important criteria to meet in order to even be considered are:

  • You must meet all Satisfactory Academic Progress requirements
  • You must have a completed financial aid file
  • You must be able to demonstrate financial need
  • You must be enrolled in 6 or more credit hours

I have completed my FWS employment application, now what?

Once you have completed your FWS job application, you will be contacted shortly the Work Study Coordinator regarding eligibility.  If you are eligible, you will be asked to attend our Work Study Job Fair, where you will be interviewed by all Work Study Supervisors.  If after the interview you are offered the position by the on-campus department or approved off-campus community service agency, you will need to attend the Orientation Session. The following forms will be completed at Orientation:

  • I-9 - Employment Eligibility Verification form
  • W-4 Federal Tax form 
  • Direct Deposit enrollment form
  • Works Assignment Agreement
  • Student Employment Contract

Once these forms have been completed, you are officially able to start working.  Connect with your new supervisor at that point to confirm your start date and work schedule.





Can I receive my Federal Work-Study earnings in advance?

No, your FWS earnings will not be provided to you in a lump sum in advance.  Just like in any other job, you will earn your FWS funds and only be paid for the hours you have worked.





Can KVCTC apply my Federal Work-Study earnings toward any balance I have on my student account?

No, your FWS earnings will not automatically be applied towards any account balance you have with KVCTC.  Instead, you will receive a paycheck for all of the hours you have worked.  After receiving your paycheck, you can then choose to make payments on your student account if a balance has accrued.  





What can I used my paycheck for?

Rather than KVCTC applying your FWS earnings towards your student account, you will receive your earnings in the form of a paycheck.  You can use your paycheck earnings to pay for other educational expenses (i.e., books, transportation, food, rent, personal expenses, etc.).






When and how am I paid?

Paychecks will be sent out on the 15th and 30th or 16th and 31st of each month.  If you wish to sign up for direct deposit you will need to complete the appropriate paper work at your orientation session.  If you do not opt in to direct deposit, your check will be mailed to your mailing address on file. 

What is the pay rate for Federal Work-Study positions?

All students will earn $8.50 per hour.

How many hours can I work in my Federal Work-Study position?

The amount of money that you earn cannot exceed your total FWS award.  This information will be provided to you by the Work Study Coordinator.  You can calculate the number of hours a week you can work by following the instructions below:

  • Step 1. Determine your Pay Rate ($8.50).
  • Step 2. Divide your total award (Shown on your Work Assignment Agreement and MyKVCTC) by 2 and you will have your award per semester. 
  • Step 3. Divide this figure by your hourly pay rate and you will have the number of hours per semester needed to earn your award. 
  • Step 4. Divide this figure by 12 (there are 12 weeks in the semester).

This will give you the number of hours per week you will need to work in order to earn your award each semester. Your award is broken into two semesters in order to help you budget your earnings.



Example:
Total Award $2000
Award for semester $1000

Pay Rate $8.50 per hour

$1000 ÷ $8.50 = 117.63 hours

117.65 hours ÷ 12 weeks = approximately 9.81 hours per week a student will need to work in order to earn the full award during the academic school year.

You can use this formula anytime during the year to figure out how many hours you need to work.  This is also especially helpful if you are starting your FWS position mid-semester.


Some students may choose to work more hours per week in order to receive a larger paycheck.  In this case it is important for the student to remember that he/she will be earning his/her FWS award a lot quicker and will most certainly earn their full award before the end of the academic school year.  Students are allowed to work up to but not more than 20 hours a week during the academic year. 




What happens when my Federal Work-Study award is exhausted?

When you have earned your entire award your FWS position ends and you must stop working.  




What if I do not earn my entire Federal Work-Study award?

If you do not earn your entire fall semester award, the balance will be carried over and added to your spring semester, assuming you are enrolled and maintain eligibility.  However, any unused award at the end of spring semester will be forfeited. 

What is expected of me in my Federal Work-Study job?

FWS students are a huge asset to the college and community, and provide exceptional services throughout the year.  FWS students are expected to act professionally and with integrity in their position.  Students are expected to show up on time when scheduled to work, and to perform their job duties as defined by their supervisor.  If you are ill, you are expected to call your supervisor with as much notice as possible.  Arranging for other “time off” should be requested with your supervisor as soon as possible.

Can I work during break periods?

Students are not permitted to work during breaks unless specific arrangements have been made with your supervisor and the Work Study Coordinator.




What if I am not awarded a Federal Work-Study job?

If you are not hired for a FWS job don't be discouraged.  You will be placed on our waiting list and should a position become available, the Work Study Coordinator will contact you.




Are Federal Work-Study earnings considered taxable income?

Yes, FWS earnings are considered taxable income.  However, you are FICA tax exempt.   The Payroll Department will send each student a W-2 by January 31st each year highlighting their earned income and taxes paid.  Unlike the money you earn from non-FWS employment positions, your earnings will not be used to determine your financial need when filing the FAFSA the following year.

How do I report my Federal Work-Study earnings on my FAFSA?

When completing your Free Application for Federal Student Aid (FAFSA) for the next academic school year, you will be asked to report FWS earnings.  The U.S. Department of Education excludes these earnings from your total earned income when determining your financial need. This is a major benefit of having and using your FWS award. 




Who can I contact if I have Federal Work-Study questions?

Please contact James McDougle  This email address is being protected from spambots. You need JavaScript enabled to view it.  or Jodi Johnston  j This email address is being protected from spambots. You need JavaScript enabled to view it.  located in the Division of Student Services Room 012

Phone: (304) 205.6700
Email: admissionss@kvctc.edu
Online: Apply Now!
2001 Union Carbide Drive
S. Charleston, WV 25303

Kanawha Valley Community and Technical College is an equal opportunity/affirmative action institution and does not discriminate against any person because of race, gender, age,color, religion, disability, national or ethnic origin. For more information: Michelle Bissell, Title IX Coordinator (304) 205-6600.