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FERPA

FERPA Consent Form | FERPA Opt-Out Form

It’s the Law…
FERPA (Family Educational Rights and privacy Act), also known as the Buckley Amendment, was passed by Congress in 1974. It grants four specific rights to a postsecondary student:

  • To see the information that the institution is keeping on the student.
  • To seek amendment to those records and in certain cases append a statement to the record.
  • To consent to disclosure of his/her records.
  • To file a complaint with the FERPA Office in Washington DC.

FERPA applies to all educational agencies or institutions (including KVCTC) that receive funds under any program administrated by the Secretary of Education. FERPA governs what may be released but does not require that any information be released.

FERPA ensures the privacy of student records (other than directory information). Student records including information about registration, grades, financial aid and billing are considered confidential and may not be released without written consent of the student. 

If you wish to allow anyone other than you (the student) to access this information you must file a FERPA Release form with the KVCTC Division of Student Services (Room 012). FERPA does allow colleges and universities to release directory information about a student. If you do not wish this information to be disclosed you must file a FERPA Directory Information Opt-out Form with the Division of Student Services. Data considered to be public or directory information are listed below.

Questions regarding FERPA should be directed to Roy Simmons, Registrar, in the Division of Student Services, 304-205-6708 or This email address is being protected from spambots. You need JavaScript enabled to view it. .


Student Information Types

Directory/ Public Information and KVCTC Information
“Directory information is… information contained in an educational record of a student which would not generally be considered harmful or an invasion of privacy if disclosed.” (FERPA Regulations, 34CFR, Part 993.)

Directory information at KVCTC

  • Name and in-session address
  • Telephone number
  • Campus e-mail address
  • Hometown
  • College, curriculum, year in school
  • Enrollment status (registered)

Directory Information is considered public and can be released without the student’s written permission. However, the student may opt to keep this information confidential by filling out the Opt Out Form. Directory Information can never include:

  • Social Security Number
  • Student identification number (K#)
  • Race
  • Ethnicity
  • Nationality
  • Gender

Other public information

  • Mailing Address
  • Date and place of birth
  • Date of attendance at KVCTC
  • Expected date of graduation
  • Name(s) of advisor(s)
  • Awards and academic honors
  • KVCTC degree(s) and date(s) awarded
  • Previous educational institutions attended, degrees received, dates of attendance
  • Full- or part-time status
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams

Information not included in the list above is defined as confidential student information and may not be released. Student schedules, K#, and ID pictures are confidential information and therefore may not be released.

What are parental rights under FERPA?
FERPA allows parental access to student’s educational records if the student requests that academic information be released to the parent(s) or if the parent claims the student as a dependent for Federal income tax purposes. A student who wants to release grades or other personal information to parents must complete a FERPA Release Form in the Division of Student Services, Room 012. 

A parent who wants to request grades or other academic information for a dependent student should submit a written request to the Vice President for Student Services, along with a copy of the parent’s most recent federal income tax return (section with dependents listed.) Access is granted to both the parent who claims the student as well as the parent who is not claiming the student. FERPA does not allow parental access to postsecondary student educational records (without permission of the student) if neither parent claims the student as a dependent for Federal income tax purposes.

For more information...
Contact the Division of Student Services in Room 012, 304.205.6600.



Phone: (304) 205.6700
Email: admissionss@kvctc.edu
Online: Apply Now!
2001 Union Carbide Drive
S. Charleston, WV 25303

Kanawha Valley Community and Technical College is an equal opportunity/affirmative action institution and does not discriminate against any person because of race, gender, age,color, religion, disability, national or ethnic origin. For more information: Michelle Bissell, Title IX Coordinator (304) 205-6600.